58 Queen Street, Morecambe, Lancashire, LA4 5EP

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会议记录 Trustees Meeting Report

日期 2019年03月31日
Date Sunday, 31st March 2019
时间 1点00分钟 至 1点00分钟
Time 1:00pm to 1:00pm
地点Venue Lancaster Boys and Girls Club,
Dallas Road,
Lancaster,
LA1 1TP

出席委员 Attendees

会长 / Chairperson Sam Moi Chan
财务管理 / Treasurer Elizabeth Clack
信托委员 / Committee Member Weirui Chen
信托委员 / Committee Member Weiping Zhou
会议秘书 / Minutes Secretary Raymond Chan (非委员, Non-committee)
潜在会员 / Prospective Committee Member Xiansong Yang (非委员, Non-committee)

出席委员 Apologies for absence

No members were absent.
1.

欢迎新成员加入本慈善信托组 Welcome New Trustee

本慈善出席信托成员欢迎杨晓松先生参加信托会议。他本人有兴趣参与本慈善信托组成员,但必须接受6个月观察期与了解本慈善信托的宪法,相关政策与规则实质的要求。承诺以实质行动达到组织要求,并且通过组织审查方正式成为信托成员。

The committee welcomes Xiansong Yang to the meeting. He will join the trustees on a 6 month induction period where he will be given the opportunity to work with the trustees and learn about the organisation's activities, policies and governing documents. After that his appointment will be reviewed before inviting him to be an official trustee.

2.

汇报2019年春节庆祝各项相关开支 Chinese New Year 2019 Financial Update

项目经理Raymond Chan 汇报最新我们的春节收入£2615。但已花费在今年2019年的春节开支了。

到目前为止,该项目的总收入为£2615。但已超过支出£4141.96,导致£1526.96的赤字问题。

会长再次提醒,日后的开支不可再冒风险,打印十千本宣传册子和一千张宣传海报浪费资源。因今年浪费了5千本册子和几百张海报。如日后无资助金支持的项目不可任意使用资源,如任何成员再有此行为后果将自负。

Raymond Chan presents the latest update on the income and expenditure of Chinese New Year 2019.

To date, the project has a total generated income of £2615 but it has been exceeded by expenditure of £4141.96 leading to a £1526.96 deficit.

Sam stated her concerns that 10,000 brochures and 1000 posters was a waste of resources with around 5,000 brochures and hundreds of posters being unused. She proposed that future projects that are not subsidised by grant funding will need to have all expenses need to be agreed in advance otherwise there will be consequences.

3.

暑假一日游计划 Summer Day Trip Planning

信托组讨论了,每年一度的各民族家庭夏天一日游。Sam 打算找CVS协助申请基金补贴部分费用。Raymond 负责联系大巴公司的租旅游大巴价格。

杨先生推荐比威尔士环境不错应该考虑,适合夏天一日游的好地方。

此夏日旅游项目下次会议再汇报进展。

The committee discussed proposals for the annual summer day trip organised for local communities and families.

Proposed destinations include Scarborough, Whitby and Conwy/North Wales.

Sam and Raymond will look at getting quotes for coach hire and any expenses for the activity and possible funding to subsidise the cost of the activities for families from poorer backgrounds.

Future meetings will decide a suitable date and further details in the itinerary.

4.

端午节庆祝 Duan Wu Festival Event

端午节日期刚好是2019年6月7号周五,信托成员建议9号周日在本中文学校举办端午节庆祝。

节目内容,考虑亲子游戏和比赛,手工艺活动和传统端午节粽子和茶点庆祝。

随后将与其他成员和志愿者商量决定此活动。

The committee discussed plans for marking Duan Wu Festival in 2019.

The date of the festival is on Friday 7th June 2019, and the committee proposed organising activities at the Chinese School on Sunday 9th June 2019.

Activities being considered are arts and crafts activities and refreshments for students, families and members.

Further plans will be decided in subsequent meetings with volunteers and members.

5.

财务管理 Financial Management

会长在会议上提出,她本人已三番四次的提醒:必须预算资源方可使用用组织的资源。2019年新年 庆祝在没有基金支持下不应该没有预算,尤其是目前申请基金非常困难,无论大小机构都在为自己机构办活动筹款生存。更何况我们是个小组织。

会长希望大家明白和配合,因这是英国慈善委员会监管下的组织,希望经过这次的失误,必须通过信托组成员通过决议方可签署开支。各信托成员通过决议一致赞成通过。

会长提出,日后如未经过信托组批准通过恕不签署此开支,无论任何成员后果将自负。必须经过出席信托成员遵照相关法则与应有程序进行赞同方可通过。

Sam stated that activities that use the charity's reserves need to be limited and carefully considered and agreed in advance especially as the charity is still organisation with limited resources with the challenge of raising funds for its activities in particular with regards to the Chinese New Year 2019's activities and expenditure.

She hopes that all members understand and are cooperative with guidelines set by the Charity Commission which include following policies and procedures. The trustees agreed unanimously to adopt the resolution.

6.

其他事项 Other matters

Sam告诉大家,她已在市中心 Sainsbury's 超市对面的消防局协议使用他们的会议室。因我们是注册的慈善组织所以免费使用该会议室,但需要预定时间使用会议室。

Sam shared details of the new space available for meetings at Lancaster Community Fire Station which is conveniently located in the town centre near the bus station. As we are a charity and community group it is free to use and just needs to be booked in advance. It has already been used for meetings with teachers about Chinese school but can be used for other meetings in required.

出席委员签署 Attendee Signatures

会长 / Chairperson

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财务管理 / Treasurer

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信托委员 / Committee Member

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信托委员 / Committee Member

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会议秘书 / Minutes Secretary

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潜在会员 / Prospective Committee Member

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签署日期 / Date

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文件结尾
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