58 Queen Street, Morecambe, Lancashire, LA4 5EP

01524 833793  |  info@chinesesociety.org.uk  |  www.chinesesociety.org.uk

日期2019年01月20日
DateSunday, 20th January 2019
时间1点00分钟 至 3点00分钟
Time1:00pm to 3:00pm
地点VenueLancaster Boys and Girls Club,
Dallas Road,
Lancaster,
LA1 1TP

出席委员 Attendees

会长 / Chairperson Sam Moi Chan
财务管理 / Treasurer Elizabeth Clack
信托委员 / Committee Member Weirui Chen
会议秘书 / Minutes Secretary Raymond Chan (非委员, Non-committee)
1.

项目经历汇报2019年春节进展 Project manager Report CNY 2019 Progress

计划经理Ray汇报,将于2019年2月3日周日举行新春年嘉年华会最新的消息。

已经确认的表演包括:Batala Samba Drumming,利物浦Hung Gar武术,龙与金狮团表演,中国领事馆提供少数民族服装和布莱克浦麒麟表演团体,提供武术示范,本中文学校老师写中文姓名和珲春,本校老师和大学两个中国留学生志愿帮忙维持安全和民族服装。

春节广告册子仍然收集和设计内容总结一起。中国银行尚未提供他们的广告设计,正在追他们。Ray目的是在活动开始前至少7天打印册子并准备发送各区域。

该活动目前的财务状况是,由于今年没有基金帮助支付节日费用,很可能会出现赤字。目前的预算显示该春节活动可能导致约1000英镑的损失。经委员组讨论尽量招广告和筹款补贴开支,以前的节日活动中的慈善机构储备将涵盖差异,以确保活动能够继续进行。Sam和伊丽莎白表示,我们应该尽量减少春节任何费用超支,希望最大的收入来自摊位费,捐赠和赞助商支持春节活动的收入。出席成员强调了尽早预算发发票和收款的重要性。

Raymond provides an update on prepartions for the Chinese New Year Carnival which will be held on Sunday 3rd Feburary 2019.

The performances that have confirmed include: Batala Samba Drumming, Liverpool Hung Gar Martial Arts Group providing martial arts demonstrations, lion and dragon dance performances, Hua Xian Chinese School teachers and volunteers in ethnic costumes on loan from the PRC Consulate and Blackpool Qilin Performing Group.

The promotional booklet is still being put together with content still being written and collected. The Bank of China haven't approved their advert yet and is being chased. Raymond aims to have the booklet printed and ready to be distributed at least a 7 days before the event.

The current financial status of the event is that it will most likely be in deficit due to no funding available from grants to help cover the costs of the festival. The current budget shows that the event will likely lead to around £1000 loss. The committee unanimously agree the difference will be covered by the charitys reserves from previous festival events being to ensure the event can go ahead. Sam and Elizabeth stated that we should ensure that we minimise any expense and still look for maximising any income from the event such as trading stalls, donations and sponsors. They also stressed the importance of invoicing early and collecting payments as soon as possible.

2.

讨论钱财开支新制度 Discuss Financial Expenditure

委员组讨论了确保我们所有活动能保持良好记录的必要性,并确保我们拥有最新的财务记录准确,组织能更好的管理小开支的现金流动。

Ray设计了新的小开支记录表格,记录所有小额现金的支付,以解决慈善机构2016 - 2017年仍未完成的年度总结财务报。

The committee discussed the need to ensure good records are kept from all our activities and ensure that we have up-to-date book keeping to better manage cashflow.

Raymond also presented a new form for recording all incoming and outgoing petty cash transactions to address the charity's annual financial statements that are still outstanding from 2016-2017.

3.

讨论建议增加委员 Addition of New Committee Members

Sam提出,将有一名新人有兴趣加入华贤华成为信托人 - 杨先生。Sam说明已交相关管理层必备的政策与守则文件让杨先生先了解更多管理的相关法律,明白信托委员的g各项法则要求。

委员组,已邀请杨先生参加下个委员组下个会议,让他了解更多慈善贡献的法律监管下执行,明白委员职责与此同时评估他的适合性,然后6个月观察期方正式接受他成为慈善机构信托人的任命。

Sam brought to the attention of the committee an individual who has expressed an interest in joining the Hua Xian Chinese Society as a trustee - Mr Yang.

The committee agreed to invite Mr Yang to future meetings for the committee to meet him, introduce him to the role and assess his suitability before formally accepting his appointment as a trustee of the charity.

4.

讨论更换新的慈善会计师 Charity Accountant Replacement

由于2016 - 2017年的账户欠佳,以及我们目前在兰开斯特区CVS的账簿管理人无法满足我们需求的担忧,Sam建议寻找其他独立会计师处理财务,确保我们拥有最新的财务准确记录。

委员组同意我们将继续目前的安排,并继续使用兰卡斯特区CVS的簿记服务,但要了解具有慈善簿记经验的合适的簿记员的详细信息,并且在未来的财务能够合理地达到我们慈善机构的透明度需求。

Due to outstanding accounts from 2016-2017, and concerns that our current book keeper at Lancaster District CVS cannot support our needs, Sam proposed looking at alternative arrangements to ensure we have up-to-date financial records.

The committee agreed that we will keep our current arrangements and continue using Lancaster District CVS's book keeping services, but get details of suitable book keepers who have experience in charity book keeping and are reasonably affordable for our needs over the coming years.

5.

其他事项 Other Matters

没有其他问题。

No other matters.

文件结尾
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