58 Queen Street, Morecambe, Lancashire, LA4 5EP

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会议记录 Trustees Meeting Report

日期 2017年05月14日
Date Sunday, 14th May 2017
时间 1点00分钟 至 1点00分钟
Time 1:00pm to 1:00pm
地点Venue Lancaster Boys and Girls Club,
Dallas Road,
Lancaster,
LA1 1TP

出席委员 Attendees

会长 / Chairperson Sam Moi Chan
财政 / Treasurer Elizabeth Clack
委员 / Committee Member Weiru Chen
委员 / Committee Member Weiping Zhou
项目经理 / Project Manager Raymond Chan (非委员, Non-committee)
秘书 / Minutes Secretary Karina Pang (非委员, Non-committee)

出席委员 Apologies for absence

No members were absent.
1.

会长欢迎出席委员 The Chairperson welcomes all members to the meeting

2.

为缺席委员道歉 Apologies for any absences

没有会员缺席本次会议。

No members are absent from this meeting.

3.

讨论申请基金购买办公室和学校用品和手提电脑 Proposed application for funding towards school and office equipment

讨论申请基金购买办公室和学校手提电脑,经过讨论全体出席委员赞同。

Members discussed the whether there is a need for new computer equipment for the charity's administration and school classes.

4.

讨论端午节和中秋节庆祝 Dragon Boat Festival and Mid-Autumn Festival Celebration

经过出席委员讨论端午节庆祝,将在6月份周日中文学校庆祝,参加的家庭亲自、带各种应节饮食品一起分享。

关于中秋节庆祝决定在兰卡斯特市中心图书馆举办,以艺术手工艺活动庆祝今年中秋节庆祝,日期将会在10月初的第一个周六。

The committee discussed plans for an event to coincide with the upcoming Dragonboat Festival (Duanwu Jie) in June. It was proposed to hold a get-together with food and refreshments at the Chinese School on Dallas Road for students, members and their families.

It was also decided to hold an event to mark the Mid-Autumn Festival later this year in 2017. For the event, it was proposed that we hold an event on Saturday afternoon in early October at Lancaster Central Library. Following on from previous events, it should include a variety of family friendly Chinese arts and handicraft activities.

5.

Annual Report and Financial Report for 2016 年度报告和财务报告2016

因为财务管理健康的问题,暂时不能执行处理总结财务事项,经过商量决定交由CVS会计师Janet负责记录和总结全年的财务事项,明年收费总数是£450.00经过出席成员无异议通过。

Due to difficulties in regular maintenance of book-keeping and producing financial reports as a result of the treasurers poor health, the committee discussed possible solutions to ensure our records are up-to-date.

A number of solutions were proposed including advertising for another volunteer book-keeper and alternatively paying for book-keeping services from Lancaster District CVS which costs £450.00 per financial year.

The committee decided unanimously by the committee to use Lancaster District CVS's book-keeping and accounting services in light of the urgent matter that needed resolving.

6.

夏日一日游 Summer Day Trips

Sam 告诉大家今年夏日游决定去Sheffield 一日游,原因这个城市还没有去过,往年的参加者都有兴趣参加,日期决定在8月份终的周一,或是10月份的公众假期的周一。

Following a discussion about possible locations for the annual day trip for members and the community, the committee agreed for pursue grant funding for a day trip to Sheffield. This decision was due to the location's variety of family activities and attractions. A proposed date was to be decided on a Monday in either August or October during school holidays to make it accessible to families.

7.

Chinese New Year Celebrations 2018 决定2018年春节庆祝日期

Raymond提出明年兰卡企业组BID可能会资助春节的基金减少支持,但Lycamobile手机公司会继续支持明年春节。我们今年幸运获得曼城机场的资助。

讨论明年春节庆祝,Sam提议Raymond应提早申请基金和早点准备当地有经验的工作人员。 另外因为明年春节日期1月中,应在今年12月份出版春节的节目册子和广告。

Sam 提出明年春节必须配合曼城和利物浦庆祝的日期,原因不想撞日期,可能会影响艺术家不能来兰卡表演。我们露天庆祝可能要迟10天庆祝或是早57.天庆祝。

Sam告诉大家明年春节,可能没有小生意卖广告了,我们需要申请足够活动的开支,因为今年春节开支短缺非常的紧张,而且很多应该支付的都没有付。明年春节应该谨慎估计开支和所需品。

对于春节室内晚宴庆祝,Sam考虑开支费,和志愿者的需求,有些志愿者非常的不配合应重新考虑,Sam告诉大家我们该考虑在餐馆庆祝。但先估计餐的价格,这个项目决定留下在个会议再讨论。

Raymond's report includes the possibiity of Lancaster's BID reducing their financial support for the festival in 2018. however Lycamobile has expressed an interest in continuing their support for future events. We were also lucky to recieve sponsorship from Manchester Airports Group.

In preparation for 2018's events, Sam suggests Raymond should apply for funds early and look at employing experienced staff to help organise the festival. Also as the traditional dates for Chinese New Year in 2018 fall earlier in the year in the middle of February, the committee was reminded to plan earlier.

The committee discussed the need to ensure celebrations in Lancaster
to not coincide with other bigger events in Manchester and Liverpool as it could affect the availability of artists and visitors. The committee looked at ensuring the dates still fall within the period Chinese New Year us celebrated.

Sam informed the committee her concern that there may be a drop in support from small businesses to purchase advertising and we will need to look for funding from other sources to meet the shortfall. She also raises the issue that many small businesses still haven't paid for their advertising for 2017's Festival.

The committee also discussed the possibility of using alternative venues for hosting Chinese New Year events including restaurants. The committee were reminded to ensure the cost of venue hire and catering represent value for money and are suitable for our charities activities.

8.

Missing cash from 'Monkey' Puppet Show during Chinese Arts Festival 2017 2017年春节皮影戏现金丢失

春节皮影戏的现金收入在办公室丢失£102英镑,至今还没找7到,Sam决定她自己。

和Raymond应该负责偿还,每人该偿还50% 应该是£51.00英镑一个人。Sam特别的 提出一个慈善组织无论任何一个职务的工作人员,或是志愿者都必须负责任偿还损失和丢失的财物。不然就鼓励所有成员都不负责任的延续下去了。是错误的处理!

During the Lancaster Chinese Arts Festival, the cash register used for events was missing £102.

Following a enquiry, it decided between Sam Moi Chan and Raymond Chan, who were responsible for the cash at the time, to cover the shortfall - each paying 50% of the full amount a £51 each.

Sam reminded the committee of individuals responsibilities when handling cash or property and that we need to be more diligent when doing so to avoid a repeat of this situation.

9.

其他事项 Other matters

中文学校学生增加了,Sam希望能尽量招揽到当地居民教师。

她想争取基本英文。课程给当地有需要的居民。Sam需要寻找老师教课。

Sam reports that the Chinese school has seen an increase in students and as a result, is looking to recruit more teachers to assist in classes.

She also raises her intention to look at restarting basic English classes as there is a need from the local community. Sam is looking at potential English tutors to help run the activities.

出席委员签署 Attendee Signatures

会长 / Chairperson

..................................................................................................

财政 / Treasurer

..................................................................................................

委员 / Committee Member

..................................................................................................

委员 / Committee Member

..................................................................................................

项目经理 / Project Manager

..................................................................................................

秘书 / Minutes Secretary

..................................................................................................

签署日期 / Date

..................................................................................................

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